Office (229) 426-5100
Fax (229) 426-5630
402-A East Pine Street
Fitzgerald, Georgia 31750

Published October 7, 2015
Sealed Bids: Sealed Bids for construction of the STREET & STORM DRAINAGE IMPROVEMENTS for the Ben Hill County Board of Commissioners will be received at the Ben Hill County Board of Commissioners Office, 402A East Pine Street, Fitzgerald, GA 31750, until 1:30 P.M., local time, Friday, November 6, 2015 , at which time and place they will be publicly opened and read aloud. No bid may be withdrawn after the closing time for the receipt of bids for a period of sixty (60) days.

Work To Be Done: The Work to be Done consists of furnishing all products and performing all labor necessary to construct the Street & Storm Drainage Improvements as shown on the construction plans. More specifically, the work shall consist of paving approximately 6,600 LF of 20í wide streets, cul-de-sacs and other street improvements; grading and re-shaping existing roadside and outfall drainage ditches; installation of approximately 2,000 LF of assorted sizes of storm drain pipes, and all other appurtenances necessary to complete the project in accordance with the specifications and construction drawings. The work will be awarded in one (1) contract with a contract time of 120  consecutive calendar days.

Plans, Specifications and Contract Documents: Plans, Specifications and Contract Documents are on file for review at the Ben Hill County Board of Commissioners Office. Contract documents may be  reviewed and copies may be obtained at the office of the Engineer, Carter & Sloope, Inc., 6310 Peake Road, Macon, Georgia 31210, Telephone: (478) 477-3923, Fax: (478) 477-4691, upon payment of $250.00 for each set (nonrefundable). A Bidder’s Proposal will not be considered by the Owner unless the Bidder is on record with Carter & Sloope, Inc. as having purchased and received complete Bidding Documents.

Pre-Bid Conference: A pre-bid conference will be held at the Ben Hill County Board of Commissioners Office, 402A East Pine Street, Fitzgerald, GA 31750 at 1:30 PM on Wednesday, October 28, 2015. Representatives of Owner, Engineer, and Grant Administrator will be present to discuss the Project and specifically the Section 3 requirements. Access will also be provided to the project site for inspections. Bidders are encouraged to attend and participate in the conference.

Prequalification of Bidders: Prequalification may be required of Bidders prior to the award of contract. At the Owner’s request, detailed written evidence such as financial data, bonding capacity, previous experience, present commitments, and other such data as may be necessary to assist Owner in determining Contractor’s qualifications shall be provided per the Instructions to Bidders contained in the contract documents.

Contractor License: Any Contractor submitting a Bid must be a licensed contractor by the State of Georgia. License numbers are requested to be written on the face of the bid envelope, but not required. See Instructions to Bidders for additional bidding requirements.

Bonds: Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 10% of the base bid. All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”. Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded. Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond. All bonds shall be duly executed by the Bidder as principal and have as surety thereon a surety company licensed to do business in the State of Georgia and listed in the latest issue of U.S. Treasury Circular 570.

Funding: Any Contract awarded under this Advertisement will be primarily funded by a grant from the Georgia Department of Community Affairs - Community Development Block Grant Program.

Section 3 Covered Contract: Ben Hill County is committed to Affirmatively Further Fair Housing. This project is covered under the requirements of Section 3 of the HUD Act of 1968. This contract opportunity is a Section 3 Covered Contract. Section 3 Business Concerns are encouraged to apply.

All Bidders must comply with 41 CFR 60-4, in regard to affirmative action, to insure equal opportunity to females and minorities and will apply the timetables and goals set forth in 41 CFR 60- , as applicable to the area of the project. Bidders must also comply with OCGA-13-10-91, and utilize the federal work authorization program commonly known as E-Verify.

Permits: All necessary permits for this project are expected to be acquired prior to construction, with one exception. The Notice of Intent necessary for coverage under the NPDES General Permit will be filed after the bid opening and at least 14 days prior to the Notice to Proceed date with the Contractor listed as Primary Permittee.

Land/Easement Acquisition: All easement acquisition is expected to be completed prior to construction.

Reservation of Rights: Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner. Owner reserves the right to waive informalities, and to re-advertise.

By: Philip Jay, Chairman